Purchasing - Purchase Orders/Requisitions

A requisiton that results in a purchase order will be retained for 10 years from the delivery date listed on the purchase order or 10 years from the contract end date if the purchase order is a contract or blanket (term) order.

A requistion that is canceled (is not fully approved to become an order) will be retained for 10 years from the cancel date.

Specific records of a sensitive nature may be retained for longer periods for business or legal purposes.

Last updated: 19 Oct 2011

Inactive Retention

Retention: 10 fiscal years – See above
Stored By: Purchasing Department

Permanent Retention

Archived By: Purchasing Department

Data Classification

Restricted if contains identification information

Disposal Method

Confidential destruction if has sensitive data

Resources

Category

For questions about this record type, contact: Purchasing Department