Receipts
Original receipts for purchases and travel.
Travel receipts reimbursed prior to 7/1/2009 must be retained for ten years, as electronic attachments were not mandated before then.
Purchasing Card receipts reallocated prior to 3/1/2014 must be retained by the primary funding department for ten years, as electronic attachments were not mandated before then.
Original receipts for Travel and Purchasing Card transactions reimbursed or reallocated after electronic attachments were mandated must be retained for only one year by the primary funding department. The Controller’s Department is responsible for maintaining the electronic attachments.
Retention may be longer for receipts related to sponsored programs. SEE ALSO: Sponsored Programs.
See listings under "Accounting Transactions"
Travel receipts reimbursed prior to 7/1/2009 must be retained for ten years, as electronic attachments were not mandated before then.
Purchasing Card receipts reallocated prior to 3/1/2014 must be retained by the primary funding department for ten years, as electronic attachments were not mandated before then.
Original receipts for Travel and Purchasing Card transactions reimbursed or reallocated after electronic attachments were mandated must be retained for only one year by the primary funding department. The Controller’s Department is responsible for maintaining the electronic attachments.
Retention may be longer for receipts related to sponsored programs. SEE ALSO: Sponsored Programs.
See listings under "Accounting Transactions"
Last updated: 15 Oct 2018
Active Retention
Retention: 1 fiscal year – for original receipts
Managed By: Primary funding department
Inactive Retention
Retention: 10 fiscal years – for electronic attachments
Stored By: Controller's Department
Data Classification
Unrestricted, provided confidential material is deleted
Disposal Method
Confidential destruction if record contains any sensitive content
Resources
Category
For questions about this record type, contact: Controller's Department