Accounting Transactions, Vouchers
All vouchers used to request payments to vendors or individuals, including:
- Iowa State University Vouchers
- Honorarium or Expense Vouchers
- Refund Vouchers
- Campus Organization Vouchers
- Ames Lab Vouchers
Also includes supporting documentation (invoices, receipts, etc.) submitted with vouchers
Exception: Ames Lab does not submit invoices or receipts with its vouchers and is therefore responsible for retaining the invoices and receipts at its location for 10 years.
See also "Debit Memos" and "Reimbursements to Employees"
- Iowa State University Vouchers
- Honorarium or Expense Vouchers
- Refund Vouchers
- Campus Organization Vouchers
- Ames Lab Vouchers
Also includes supporting documentation (invoices, receipts, etc.) submitted with vouchers
Exception: Ames Lab does not submit invoices or receipts with its vouchers and is therefore responsible for retaining the invoices and receipts at its location for 10 years.
See also "Debit Memos" and "Reimbursements to Employees"
Last updated: 06 Apr 2010
Active Retention
Retention: Retain until posted on Access Plus Image - AC system (usually in two weeks)
Managed By: Department
Inactive Retention
Retention: 10 fiscal years
Stored By: Controller's Department
Data Classification
Restricted if contains identification information
Regulatory Basis: Social Security Number Protection Policy
Disposal Method
Confidential destruction if record contains any sensitive content
Resources
Category
For questions about this record type, contact: Controller's Department