Accounting Transactions, Debit Memos

Debit Memos are used instead of a vouchers when payees request a payment method other than an Iowa State University check (e.g., cash, bank transfer, or foreign currency).

Last updated: 06 Apr 2010

Active Retention

Retention: Retain until posted on Image - AC in Access Plus (usually two weeks)
Managed By: Department

Inactive Retention

Retention: 10 fiscal years
Stored By: Controller's Department

Data Classification

Restricted if contains identification information
Regulatory Basis: SSN Protection Policy, Gramm-Leach Bliley Act

Disposal Method

Confidential destruction if record contains any sensitive content

Resources

• Controller's Department

Category

• Administrative & Financial

For questions about this record type, contact: Controller's Department