Search, Employee

Documents related to the recruitment, screening, and selection process when hiring a faculty, merit, P&S or contract (K-base) employee.

Records include the Vacancy Announcement (NOV), applications and other application materials used in making a hiring decisions and the documents (PEMF) documenting the decision.

In addition to the department's retention of search records, as indicated below, University Human Resources also retains search records that are in electronic form.

Last updated: 01 Jun 2021

Active Retention

Retention: During search
Managed By: Department

Inactive Retention

Retention: 2 fiscal years – from the date of the hiring decision
Stored By: Department

Data Classification


Disposal Method

Confidential Destruction



For questions about this record type, contact: Human Resource Services