Employee Database

An electronic "snapshot" of all university personnel is captured at three points during the year - the October payroll, March payroll and Budget file. Data are retained and managed by Information Technology Services (ITS) for the Office of Institutional Research. Data are used for longitudinal reporting purposes.

Last updated: 30 Apr 2014

Active Retention

Retention: 5 fiscal years
Managed By: Institutional Research

Inactive Retention

Retention: 10 fiscal years – after Active Retention
Stored By: Institutional Research

Data Classification

Restricted by university
Regulatory Basis: SSN Protection Policy

Disposal Method

Confidential Destruction

Resources